NEW Call for Proposals for Community-Organized Mini-symposia ICAR 2021-Virtual

Deadline for proposals: 22 February 2021

Due to the need to convert our in-person conference to an online setting, NAASC, the organizing committee for ICAR 2021-Virtual, has the capability to add 4 additional community-proposed mini-symposia to the program.

We seek 4 new proposals in areas that are not already represented at ICAR 2021. We are especially seeking proposals from colleagues in Asia (e.g., China, Japan, South Korea, India, etc.)

  1. Please read the existing session topics to determine what themes and topics are present. Proposals with new topics not currently in the program will be ranked more highly.
  2. Current mini-symposia descriptions can be viewed at: http://icar2020.arabidopsisresearch.org/session-descriptions.html & http://arabidopsisresearch.org/index.php/en/naasc
  3. Full application details, including downloadable templates for email usage, are at http://icar2020.arabidopsisresearch.org/community-sessions1.html http://arabidopsisresearch.org/index.php/en/naasc

We are intentionally working towards diversity and inclusion for ICAR 2021, and seek to ensure broad participation by all member of our community. Therefore, we seek diverse proposers and programs, including by gender, career stage, institution, and location. See our commitment to Diversity and Inclusion*.

(1) Selected proposers of a mini-symposium will receive free registration for 3 people in the session (may be given to the organizers or to speakers in the session. How to access free registration will be communicated to proposers selected by organizers.)

Please review the “session structure” in item (3), below.

(2) The selection process will rank proposals submitted by 22 February across several metrics including: complementary topic that adds new depth or breadth to the program; diversity in proposed speakers by gender, institution, and career stage, diversity in proposed sub-topics; and organizers will seek to balance proposal selection by these same metrics.

(3) Session Structure: Sessions are 75 minutes in length and include 20 minutes for live discussion/Q&A moderated by co-chairs (or someone they choose). All talks will be pre-recorded/self-recorded in advance (e.g., via Zoom), played during ICAR, followed by the live Q&A/discussion.

Therefore, organizers have 55 minutes to allocate for talks; the typical format is 3-4 invited talks and 3 short talks (5 minutes each) selected from submitted abstracts. Please note that individual talks will not have their own Q &A; instead, all Q&A for all speakers will occur in the 20′ discussion at the end of the session. Recorded talks will be posted online for access by registered attendees 1 week before the start of the meeting to allow advanced viewing, remain online during the ICAR, and for up to 6 weeks post-ICAR for registered attendees to access.

There are two ways to apply (deadline: 22 February):

– (preferred) via this SurveyMonkey Link: https://www.surveymonkey.com/r/3J353GD

– (alternate) via email (see below)

To Apply By Email please email answers as an attachment by 22 February 2021

Required responses are outlined below

Required: Proposer Information and Items I, II, III

Type replies into a document and email them as an attachment by no later than 22 February 2021 to:
arabidopsisconference@gmail.com

All parts of proposals must be written in the English language, the official language of ICAR.

Session Proposer (Mini-Symposium Organizer)- required

  1. Name
  2. Email address
  3. Institution
  4. Country
  5. Gender
  6. Career Stage (e.g. graduate student, postdoc, assistant professor, professor)

Session (Mini-Symposium Co-Organizer)- optional

  1. Name
  2. Email address
  3. Institution
  4. Country
  5. Gender
  6. Career Stage (e.g., graduate student, postdoc, assistant professor, professor, staff)

I- TITLE of your proposed session- Required

(Please convey clearly what you are proposing; more specific descriptions will have a higher chance of being selected than something very short and non-specific like “signal transduction”.)

II- Brief DESCRIPTION of your proposed session (maximum length: 300 words) – Required

(Please describe the topic area, explain why this would be a good subject area for ICAR, list the possible subtopics and which attendees would be the most interested/benefit the most from this topic)

III- List up to 5 possible speakers (name, institution) that you might consider inviting to speak in your proposed session, if selected; (include yourself if you plan to be a speaker) – Required

(This does not have to be your final speaker list; if selected you will be able to make revisions after recruiting your speakers; diversity in final list will still be monitored (please read the Commitment to Diversity*, below, while considering additional speakers. You may find the NAASC DiversifyPlantSci online resource to be helpful)

Please keep session structure in mind (Sessions are 75 minutes in length and include 20 minutes for live discussion/Q&A. All talks will be pre-recorded/self-recorded in advance, followed by live 20′ discussion. Therefore, organizers have 55 minutes to allocate for talks; the typical format is 3-4 invited talks and 3 short talks (5 minutes each) selected from submitted abstracts. Please note that individual talks will not have their own Q &A; instead, all Q&A for all speakers will occur in the 20′ discussion at the end of the session.)

—-END of Required Application Information—-

More Information for Proposers

  • Funding for Community-organized Mini-Symposia(subject to committee fundraising efforts): Free/Waived registration fees for selected Mini-Symposium Organizer and 2 other speakers or organizers in the selected session (up to three (3) total waived registration fees per selected symposium).
  • Note that selected Mini-Symposia Organizers (and co-organizers, if any) are responsible for inviting and coordinating the remaining speakers in their sessions,including reviewing and selecting from submitted abstracts; and ensuring that Conference organizers are informed of the confirmed program, by the program deadlines communicated by the organizers.
  • All talks for ICAR 2021-Virtual will be pre-recorded by speakers (self-recorded) and the online conference will include 20 minutes of live discussion session, moderated by the session Chair/co-chair.
    • Session organizers are responsible to obtain all self-recorded talk files from their speakers by the deadline (to be provided, expected deadline: mid-May).

Proposal and Important Dates TIMELINE

  • 22 February: Proposal submission deadline- proposals may be submitted via Survey Monkey web-based interface OR via email using provided template on the two URLs listed below 
  • by 4 March: Committee will confirm with selected proposers their participation in ICAR 2021
  • 5 March: public announcement of selected proposals
  • 15 March: deadline for all funding proposals and associated materials (e.g., CV, letter of support)
  • 1 April: announcement of funding awards
  • 15 April: abstract submission deadline to be considered to give a talk in a session
  • 20 May: abstract submission deadline to give a poster
  • 26 May: Unpaid registrants will be removed from the system

*NAASC Commitment to Diversity and Inclusion

Demographic Questions Referring to Symposia Applicant/co-Applicant: The purpose of these questions is to ensure diversity of session leaders and to enable organizers to determine if our outreach and dissemination efforts are effective, and if we need to engage in additional outreach.

NAASC is committed to promoting a global plant sciences community that reflects the true diversity of all its members. To further this mission, we’ve created the DiversifyPlantSci online resource, a list of plant biologists from under-represented groups to reference for opportunities, including session speakers and organizers. We hope to increase diversity and inclusion by making it easy to expand invitations past one’s personal networks.

You may find this list useful and we encourage you to consider expanding your network during your proposal development; diversity and representation will be looked upon favorably during the mini-symposium selection process. Information on adding yourself to the list can be found at the link above.

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